Chair

Chair (Term: 2 years – non-renewable)

The Chair of MSWCA will chair the Board; set agendas and officiate board meetings; provide opportunities for communication as needed; moderate all board meetings; serve as a default member of all committees. (Required Participation in Board Activities)

Vice-Chair

Chair (Term: 2 years – non-renewable)

The Vice-Chair of MSWCA will chair the Board in the absence of the Chair; communicate with the board and membership as needed; assist the Chair as needed; accept resignations from board members; serve as Parliamentarian during the Annual Business Meeting and during all Board meetings; chair the Policy and Procedures Committee; maintain membership records; and work with the treasurer and the conference director in managing the membership list. (Required Participation in Board Activities)

Secretary

The Secretary will be in charge of taking minutes during all Board Meetings and Retreats, including conference calls and the annual business meeting at the MSWCA Conference. The Secretary will distribute copies of the minutes to the Board for approval and correct them as necessary before having them posted in the online archive. The Secretary will serve as custodian of the organization’s archives and records, and work with the MSWCA Web Manager. The Secretary shall chair the Nominating Committee. With the Board and Nominating Committee, the Secretary will develop a slate of candidates for election, be responsible for issuing a call for nominations and handle all activities associated with elections and voting, including announcing results to candidates and the membership except during the years when the Secretary is running for a position.  (Required attendance at all Board meetings)

Treasurer

The Treasurer will be in charge of collecting membership dues, making deposits to the MSWCA bank account, and writing checks to cover board-approved expenses. The outgoing Treasurer will train and serve as an advisor to the incoming Treasurer. The Treasurer will monitor the MSWCA account, and file an annual financial report concerning all monetary transactions of the MSWCA. The reports will be presented to the MSWCA Board at its Annual Meeting. The Treasurer will work with the Vice-Chair, Chair, and Secretary in managing the membership list, will work with the Conference Chair, receiving checks from registration and disbursing checks for expenses as approved by the Board. The Treasurer will be responsible for filing annually with the IRS, with monthly financial reporting. (Required attendance at all Board meetings)

Web Manager

The Web Manager will maintain the organization’s website, archive, and listserve. (Required attendance at all Board meetings)

At-Large Member

The Board Member-at-Large participates in discussion on the MSWCA Board listserv and in conference calls, and helps to develop and execute short- and long-term goals in the best interests of MSWCA. If the Secretary is running for an elected position, the at-large member will facilitate elections as described in the Secretary’s position. (Required attendance at all Board meetings)

Professional Tutor Representative

The Professional Tutor Representative should be an experienced, non-student tutor who works full/part time in a writing center. The professional tutor representative will participate in discussion on the MSWCA Board listserv and in conference calls and work closely with the At-Large Member and the Student Tutor Representatives in order to identify needs of writing centers across the state and contribute resources that facilitate best tutoring practices in the writing center community. (Required attendance at all Board meetings)

Graduate Tutor Representative

The members of the association will elect one graduate student tutor to serve on the board. Tutors should be considered for the position based on experience and interest in writing center pedagogy, theory, and research. Preference will be given to student tutors who will diversify participation both regionally and institutionally. In an instance where those elected are from the same institution, the secretary will bring the nominated candidates and the voting results before the Board, and the Board will select the undergraduate and graduate representatives from the nominated candidates. Each tutor is expected to serve on committees and participate in conference planning and execution. (Required attendance at all Board meetings)

Undergrad Tutor Representative

The members of the association will elect one undergraduate student tutor to serve on the board. Tutors should be considered for the position based on experience and interest in writing center pedagogy, theory, and research. Preference will be given to student tutors who will diversify participation both regionally and institutionally. In an instance where those elected are from the same institution, the secretary will bring the nominated candidates and the voting results before the Board, and the Board will select the undergraduate and graduate representatives from the nominated candidates. Each tutor is expected to serve on committees and participate in conference planning and execution. (Required attendance at all Board meetings)

SWCA State Representative

The Southeastern Writing Center Association (SWCA) State Representative may serve as a non-voting member of the Board and will be the SWCA liaison. The State Representative will provide general feedback regarding the ongoing business of the Board and encourage member participation in events at local, state, and regional levels. The State Representative is encouraged to attend all Board meetings, but will not be required to serve on committees. The State Representative will foster statewide interaction among Writing Centers, and he or she will provide support and guidance for the initiatives established by the Board. The SWCA Representative is allowed to serve as a voting member if elected to one of the other board positions. 

Current Conference Host

The Conference Host, along with a Conference Planning Committee, will propose and organize the annual program in consultation with the Past Conference Host and the Chair, and make all arrangements as needed. The Conference Host will work with the Vice-Chair and the Financial Manager, or other designated Board member, to manage the membership list, and will work out the budget, receipts, and expenses with the Financial Manager and the Chair. The Conference Host will be appointed by the Board, following the submission of a conference proposal, and will attend all Board Meetings and Retreats and participate in the MSWCA Board listserv and conference calls. The Conference Host will keep records of the planning and arranging of the conference to pass on to future directors and the Board, and will submit a report on the conference, including a full accounting of expenses and cash received within three months following the conference. The Host is also responsible for issuing a check to the Financial Manager of all monies earned from the conference. The Current Conference Host will be a voting member of the Board. If the Current Conference Host is also a member of the Board, that person will only receive one vote. If there are Co-Hosts of the Conference then such Co-Hosts shall share one vote between them. (Required attendance at all Board meetings)